Sedgemoor Business Advisors

Illustrative sample. Heldrake Mechanical LLC, its owner, its customers and Sedgemoor Business Advisors are fictional; any resemblance to real businesses or people is coincidental.

Executive Summary — Heldrake Mechanical LLC

Business Overview

Heldrake Mechanical LLC is a commercial HVAC service contractor based in Fairhollow, Indiana. It was founded in 2009 and operates as a limited liability company taxed as an S corporation. The company provides preventative-maintenance contracts, demand service and repair, and planned equipment retrofit and replacement. Its clients are K-12 and municipal facilities, medical offices, light industrial and warehouse buildings, and other commercial properties. Work spans rooftop-unit service, chiller and boiler maintenance, controls troubleshooting, and planned equipment replacement; new construction is not a line of business. Per seller estimates, maintenance contracts represented 46% of 2025 revenue, demand service and repair 38%, and planned retrofit and replacement 16%. The company served 64 active maintenance-contract sites at year-end 2025, up from 57 in 2023, with average contract tenure of about seven years. Seventeen full-time employees support the owner, including eight service technicians, four of whom hold EPA Section 608 universal certification.

Financial Highlights

Heldrake Mechanical LLC has grown revenue in each of the past three fiscal years, based on the certified spread of its federal returns and year-to-date results. Revenue for the 2025 trailing year was in the range of $2,400,000–$2,500,000. Gross profit for the same year was in the range of $1,500,000–$1,600,000, reflecting a gross margin of approximately 65%. Normalized seller's discretionary earnings for 2025 were in the range of $200,000–$300,000. That figure reflects documented add-backs for a personal vehicle and a deduction for a market-rate replacement salary for the owner's role. Normalized earnings rose in each year from 2023 through 2025, supported by consistent gross margins, measured payroll growth and declining interest expense. Results for the first half of 2026 continue the upward trend in revenue and net income. The shop and office are leased, rent has been consistent across the certified periods, and no real estate is included.

Transaction Summary

Quinlan Voss, the sole owner and President, is offering 100% of the business for sale. Quinlan Voss plans to step back from day-to-day operations over the next two years and seeks a buyer committed to retaining the technician team. The seller has offered a 90-day full-time transition, followed by up to nine months of availability by phone and for key-account introductions. This transition supports continuity in customer relationships, estimating and field quality oversight. The shop and office facility is leased under a term running through June 30, 2028, with one five-year renewal option. Assignment requires landlord consent, not to be unreasonably withheld, and the landlord is unaffiliated with the owner. Vehicle and equipment notes may be assumed or paid off at the buyer's option, and a seasonal operating line is undrawn. Real estate is not included in the transaction.

Customer Concentration

Customer concentration is moderate and supported by a recurring contract base. Per the seller-prepared customer revenue summary, the largest customer accounted for about 11% of 2025 revenue and the second-largest for about 8%. No other customer exceeded 6%. The top five customers together represented 34% of 2025 revenue. The 64 active contract sites at year-end 2025 were distributed across four sectors, which limits dependence on any single one: K-12 and municipal facilities accounted for 18 sites, medical and outpatient facilities for 14, light industrial and warehouse buildings for 21, and other commercial properties for 11. Contract retention among sites active all year reached 94% in 2025, and average contract tenure is about seven years. Quinlan Voss has managed key-account relationships directly, and the offered transition includes introductions to these accounts.

Growth Opportunities

Add a second-shift emergency crew to capture after-hours demand service calls and extend coverage for existing maintenance-contract customers, as identified by the seller.
Bid additional school-district preventative-maintenance RFPs in the neighboring county, building on the company's established base of 18 K-12 and municipal contract sites.
Review the after-hours service rate, which per the seller has remained unchanged since 2022, to align pricing with current labor and operating costs.
Convert demand service and repair customers into recurring maintenance agreements, increasing the 46% share of revenue already generated by contracted preventative maintenance work.
Expand planned retrofit and replacement work across the 64 contract sites, using technician site knowledge to identify aging equipment ahead of failure.

Next Steps / Contact

Qualified prospective buyers who have executed a non-disclosure agreement may request additional information through Sedgemoor Business Advisors, including the detailed financial review, the employee roster, the lease summary and the equipment list. Inquiries, requests for a management meeting and proposed timelines for indications of interest should be directed to Calder Rusk at crusk@sedgemooradvisors.example.

All communications regarding the opportunity should be routed through Sedgemoor Business Advisors. Prospective buyers are asked not to contact the company, its employees, customers, landlord or vendors directly, in order to preserve confidentiality and business continuity throughout the process.

Sample document produced by RapidCIM for a fictional company. Heldrake Mechanical LLC, its owner, its customers and Sedgemoor Business Advisors are invented. Any resemblance to real businesses or people is coincidental.